Applicant Information Use & Privacy Policy

Applicant Information Use & Privacy Policy – HIRECLICK Holdings, LLC

Thank you for applying to a job with one of our clients. We extend our best wishes to you in your job search. At HIRECLICK, we are dedicated to safeguarding the privacy and security of your personal information. This policy aims to provide you with a clear understanding of how the information you submit on this site will be utilized, with whom it will be shared, and the options available to access, update, and remove your personal data.

By accessing or using this site, you agree to abide by this Information Use and Privacy Policy.

Your Application Information: When you submit an application through our system, you are applying for a position with a specific company that is a client of HIRECLICK. By doing so, you give consent for the processing of your personal data included in your application and profile. The information contained within your user profile and employment application, which you provide to HIRECLICK, will only be shared with the company you are applying to. Other employers, including clients of HIRECLICK, will not have access to information you submitted on applications to different employers or have knowledge of your applications to jobs outside of their own company.

Use of Your Information: The utilization of the information you submit is determined by each individual company. Generally, they will employ the information you provided to assess your suitability for a position, forward your details to managers during the interview phase, and potentially verify your employability. Your information may also be used to initiate an invitation from our system to an integrated third-party product or service related to your employment application. This may include employment assessments, electronic forms, and video interviews. Furthermore, your personal information may be shared with third-party vendors such as payroll, onboarding, and background screening services to facilitate the hiring process. The privacy and security policies of these third-party sites govern the personal information you submit to them, including registration for job alerts.

We do not maintain complete control over who has access to your application information or how it is used. Each of our clients has the ability to grant access to their employees and representatives. These representatives can download or print your application onto their individual devices or computers.

It is important to recognize that no system is entirely immune to breaches or misuse, as even paper applications stored in filing cabinets can be vulnerable to theft or improper handling. If you have concerns about the security of your information during the application process, we recommend following these general guidelines:

• Never provide your Social Security Number (SSN) or other highly sensitive identity information as part of an initial application or to a company you have not directly interacted with through an interview or meeting.
• If you feel uncomfortable with the information being requested, we advise researching the company by visiting their website and contacting them directly.
• If you have concerns about the questions asked by one of our clients, please contact us at [email protected] or call us at 605-305-5033.

Automatic Information Collection: We collect certain information automatically when you use our site, such as your IP Address, browser types, operating system, and device types. This information is employed to enhance our services and provide support to our users. Your IP Address may also be used to determine your geolocation, which can improve the services offered. Third-party tools may be utilized to collect analytics data, including pages visited and session information. HIRECLICK or our clients may use cookies and other tracking technologies on their career sites and applications. If you wish to disable cookies, you can do so by adjusting your browser’s cookie settings, though this may impact the functionality of some services.

Communication Agreement: By completing an employment application, you are requesting consideration for employment from the employer, and you grant the company the right to contact you regarding a position within their organization. This includes notifications about other job openings, requests for additional information, or scheduling follow-up calls and interviews. Communication may occur via phone calls, emails, postal mail, or even text messages. The company may contact you regarding different positions or opportunities within their other companies or divisions.

While we may facilitate this communication through our software platform, it is the responsibility of each client to comply with local, state, and federal laws when engaging in communication with you.

We cannot guarantee that a company you applied to will cease direct communication with you. If you wish to stop receiving text messages from one of our clients, simply reply to any of their text messages with the word “stop”. If you have concerns about your private information, please email us at [email protected] or call us at 605-305-5033 and request the deletion of your information. 

Protection of Your Information: We are committed to protecting your personal information, including your contact details, application information, and resume files. We achieve this by adhering to industry standards for encryption, firewalls, multi-step user authentication, and other security protocols.

The data collected through our site is stored at an AWS (Amazon Web Services) data center in the United States. AWS employs multiple layers of security to protect their data centers and critical infrastructure supporting the facilities.

Data Retention: The retention of specific applications you have submitted to various companies is subject to the employers’ own data retention policies. We do not have complete control over how long a company keeps your application on file, as this may vary from one company to another. Our clients may choose to retain your application as they reasonably deem necessary.

Children’s Privacy: We do not knowingly collect personal information from children under the age of 13. If we become aware of data collected from or about children under the age of 13, we will take steps to promptly delete that data from our servers. Please contact us at [email protected] or call us at 605-305-5033 if you have information about data being collected for children under the age of 13.

Policy Updates: This policy may be updated periodically as we continue to refine our best practices for securing and protecting your information. The information collected is subject to the Applicant Information Use & Privacy Policy in effect at the time of collection. If you have any questions or concerns regarding the information contained in this policy, please contact our support team by emailing [email protected] or calling us at 605-305-5033.